About Chemonics International
Chemonics International is guided by a steadfast commitment to service—to our mission, to our beneficiaries, to our clients, and to one another. We have operated in more than 150 countries since our founding in 1975, tackling some of the world’s toughest challenges, such as political instability and health shortfalls, and underdeveloped market systems. We’ve created and executed effective programs that build lasting impact over time. Being an employee-owned business, we take pride in the responsibility and self-management our model provides, carrying out our mission with unshakeable dedication. Our actions are based on core values—care, innovation, integrity, opportunity, and service—with the assurance that solutions we implement leave a lasting and beneficial effect.
Administrative Specialist
Job Type: Part-Time
Qualification: BA/BSc/HND, Diploma
Experience: Minimum 2 years
Location: Nairobi
Job Field: Administration
Position Overview
The Administrative Specialist will provide essential support to the Regional Office Manager (ROM) by handling day-to-day administrative functions and assisting with financial operations tied to the project’s implementation.
Key Responsibilities
- Support administrative activities and maintain accurate records and bookkeeping.
- Establish and manage effective office administrative systems.
- Assist in managing petty cash transactions.
- Scan and organize financial and administrative documents for electronic filing.
- Maintain tax documentation and trackers to support timely tax submissions.
- Coordinate procurement of office supplies and other necessary materials.
- Organize travel logistics, including flight bookings and visa applications.
- Keep updated inventory records and ensure regular maintenance of office equipment.
- Track employee leave and ensure proper documentation in personnel files.
- Oversee the setup and maintenance of the project’s filing systems.
- Act as a liaison with the home office when required.
- Carry out other administrative duties as needed to ensure smooth operations.
Qualifications
- Strong written and verbal communication skills in English (local language proficiency is an advantage).
- A bachelor’s degree in accounting, finance, or a related discipline (relevant professional experience may substitute for academic qualifications).
- At least three years of experience in a similar administrative role.
- Prior experience working with international donors is an asset.
- Proficiency in MS Word, Excel, PowerPoint, and Outlook.
- Excellent organizational, time management, and multitasking abilities.
- Strong interpersonal and communication skills.
- Ability to manage competing priorities and make sound judgments.